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Administrative Coordinator - College of Pharmacy

Posting Details

Title Details

FLSA Non-Exempt

Position Summary Information

PositionTitle Administrative Coordinator - College of Pharmacy
Job Description Summary

Under general supervision, performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, specialized record keeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. May coordinate specified administrative activities and reporting over other individuals within the department.

Required Qualification Summary

High School Diploma or GED.

3 + years related experience in an administrative support role.

Substantial, relevant experience directly related to the duties and responsibilities specified.

Ability to communicate effectively, both verbally and in writing, with internal and external constituents, including community. Collaborative, energetic, and outgoing.

Demonstrated ability to maintain confidentiality.

Basic skill in the use of personal computers, Microsoft office applications, web page development and maintenance, and social media.

Basic records maintenance skills.

Basic database management skills.

Ability to track department budget and expenditures in relevant database.

Frequently organizing resources and participating in planning in areas of operations and/or events for the department

Willingness to learn related software for manipulation of graphics for flyer/poster creation

Ability to perform internet searches and understand general copyright issues for images and documents

Ability to manage, update and change departmental Facebook page

Finalist will be required to successfully pass a background check.


Preferred Qualification Summary
Physical Demands

No or very limited physical effort required.

Essential Duties

Oversees and/or performs a range of diverse administrative activities for the department; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit.

Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit administrative correspondence and documentation.

Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.

Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.

Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, travel, and/or purchasing.

Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.

Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required.

Establishes, updates, and maintains unit’s files, inventories, and records; implements and maintains data management systems, as required.

May lead and guide the work of lower level staff, and supervise student employees as appropriate; may participate in hiring decisions and performance appraisal.

Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.

May supervise and train support staff

Performs other miscellaneous job-related duties as assigned.

Licenses and/or Certifications


Work Setting Work is normally performed in a typical interior/office work environment.
Job Status Full Time
Percent Duty Time 100

Position Details

Posting Number S00252
Reports to (Title) Chair
Work Schedule 9-5
Position End Date (if temporary)

Posting Details Information

University of the Sciences EEO Statement

The University of the Sciences is an Equal Opportunity Educational Institution/Employer.

Close Date
Open Until Filled Yes
Special Instructions to Applicants
Additional Information

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents