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Central Scientific Laboratory Stores and Procurement Manager

Posting Details

Title Details

FLSA Exempt

Position Summary Information

PositionTitle Central Scientific Laboratory Stores and Procurement Manager
Job Description Summary

Primary responsibilities are to procure laboratory and stockroom hazardous materials and supplies for University laboratory faculty, staff and students, manage the financial, safety and compliance functions, and assist the Department with environmental health and safety tasks. In addition, to manage the day to day operations of the Griffith Hall Central Chemical Stockroom, Solvent/Alcohol and Waste Areas that services all University instructional and research laboratories and other Departments on our campus.

Required Qualification Summary

Minimum of a Bachelor’s degree in chemistry or science-related field, with 5 to 7 years of previous training and experience in chemical safety and procurement.

Environmental health and safety, chemical hygiene, or laboratory safety experience is strongly preferred.

Previous experience in higher education is desired.

Computer skills and excellent interpersonal, communication and organizational skills is required. Must also have critical-thinking and problem-solving skills and the ability to work with a wide range of constituencies in a diverse community.

Understanding technology, excel and on-line systems such as inventory management, financial reconciliation and procurement.

Knowledge of some Federal and State environmental/occupational regulations is preferred.

The finalist will be required to successfully pass a background check.

Preferred Qualification Summary
Physical Demands

Ability to lift up to 20 lbs. required. Physical mobility is needed for the handling of packaged materials, to inspect campus areas, and stockroom duties. There is limited exposure to hazardous substances.

Essential Duties

Procure chemicals, drugs, hazardous and radioactive materials, gas cylinders, laboratory supplies and equipment, spill kits and glassware for university laboratories from outside vendors and for the stockroom inventory. Liaison and provide guidance to faculty, staff and students.

Coordinate and handle the Stockroom, University Laboratory Departments’ and grant account electronic credit card orders, purchase orders, billing, invoicing, reconciliation, monthly budget reports, sales functions, procedures for timely package receipt, check-in and delivery, and serve as a resource for problem-solving and follow-up.

Develop and implement new processes and procedures, as well as maintaining appropriate current written procedures.

Maintain administrative control of inventory processes, records and databases for hazardous substances and supplies, appropriate rate setting, the minimization of duplicate ordering, errors, and wastes, and to help prevent non-compliance issues when proper facilities or procedures are not in place prior to orders of regulated hazardous substances.

Screen for regulated or unusually hazardous materials requested, especially those that are prohibited on campus.

Evaluate, develop, and implement procedures and strategies to ensure the stockroom/storage areas and all processes run safely, efficiently and compliant with regulations and safety standards, security measures are in place, and ensure faculty, staff and students are informed.

Prepare and provide training and education to end users in maintaining safety and compliance in the proper receipt, segregation, labeling, transfer, storage and disposal of hazardous materials and all waste streams, and proper grounding and dispensing of solvents/chemicals. Maintain supplies in the stockroom needed.

Liaison with laboratory faculty and staff for updated inventories. (i.e., chemicals, biologicals and gas cylinders)

Maintain certifications to provide assistance and oversight to faculty, staff and students on the proper packaging and shipping procedures for hazardous materials per DOT/IATA regulations.

Provide guidance in the proper selection of PPE for staff and students and maintain general supplies in the stockroom.

Serve as the liaison with on-campus contractual laboratory workers for hazardous material ordering, package delivery and proper waste disposal.

Conduct glassware check-in/out and invoicing.

Maintain supplies and assist with restocking the hallway chemical spill cabinets.

Assist with the response to hazardous material incidents/spills, emergencies and environmental/safety concerns, at times after-hours.

Train and oversee student workers.

Serve on the Safety and Institutional Biosafety Committees, and assist in accident investigations and safety inspections.

Stay current with the standards of scientific material management, applicable governmental environmental regulations and standards, and department policies and procedures.

Perform other job-related duties as assigned and assist the director, as needed, in environmental health and radiation safety compliance, trainings and projects.

USciences is an Equal Opportunity/Affirmative Action Employer with a strong commitment to racial, cultural and ethnic diversity. Applications from women and individuals from a broad spectrum of backgrounds are encouraged.


Licenses and/or Certifications


Work Setting Work is normally performed in a typical science teaching and research laboratory work environment.
Job Status Full Time
Percent Duty Time 100

Position Details

Posting Number S00248
Reports to (Title) Director of Environmental Health & Radiation Safety (EHRS)
Work Schedule 9-5
Position End Date (if temporary)

Posting Details Information

University of the Sciences EEO Statement

The University of the Sciences is an Equal Opportunity Educational Institution/Employer.

Close Date
Open Until Filled Yes
Special Instructions to Applicants
Additional Information

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents