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Administrative Coordinator - Behavioral & Social Sciences (10 Month Position)

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Posting Details

Title Details

FLSA Non-Exempt

Position Summary Information

PositionTitle Administrative Coordinator - Behavioral & Social Sciences (10 Month Position)
Job Description Summary

The administrative coordinator is outward ‘face’ of the department to many of our constituents and consumers and serves the needs of faculty, staff, students, and prospective students. The tasks managed by this person are numerous and include purchasing, budgeting, scheduling, student and faculty support and communication, supervision of student workers, special events coordination, and other functions that insure the daily functioning of the department.

TERM OF THE JOB: This is a 10 month position, August 15 to June 15, with the period June 16 to August 14 off. Pay is disbursed bi-weekly over the entire calendar year.

Required Qualification Summary

High School Diploma or GED

Substantial, relevant experience directly related to the duties and responsibilities specified

Ability to communicate effectively, both verbally and in writing, with internal and external constituents, including community. Collaborative, energetic, and outgoing.

Demonstrated ability to maintain confidentiality.

Basic skill in the use of personal computers, Microsoft office applications, web page development and maintenance, and social media.

Basic records maintenance skills.

Basic database management skills.

Ability to track department budget and expenditures in relevant database.

Frequently organizing resources and participating in planning in areas of operations and/or events for the department

Willingness to learn related software for manipulation of graphics for flyer/poster creation

Ability to perform internet searches and understand general copyright issues for images and documents

Ability to manage, update and change departmental Facebook page

Finalist will be required to successfully pass a background check.

EEO
M/F/Disabilities/Veterans

Preferred Qualification Summary
Physical Demands

No or very limited physical effort required.

Essential Duties

Provides overall administrative support to academic department, including Chair, full and part-time faculty, graduate and undergraduate students.

Masters diverse organizational policies and procedures to monitor, reconcile, and assist Chair with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, travel, and/or purchasing.

Compose and edit administrative correspondence and documentation, particularly employee action requests, adjunct faculty action requests, and related hiring documentation.

Supports program directors in managing student records, including processing students in majors and minors for graduation.

Compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.

Assists in administrative problem solving, program/project planning, development, and execution of departmental goals and objectives.

Provides and/or oversees support activities for the unit such as answering telephones, scheduling meetings, ordering supplies, assisting and resolving problems and inquiries of visitors, requesting maintenance, and follow-up on operational commitments.

Establishes, updates, and maintains unit’s files, inventories, and records; implements and maintains data management systems, as required.

May guide and supervise student employees as appropriate.

Licenses and/or Certifications

None

Work Setting Work is normally performed in a typical interior/office work environment.
Job Status Full Time
Percent Duty Time 80

Position Details

Posting Number S00247
Reports to (Title) Chair of Behavioral & Social Sciences
Work Schedule 9-5
Position End Date (if temporary)

Posting Details Information

University of the Sciences EEO Statement

The University of the Sciences is an Equal Opportunity Educational Institution/Employer.

Close Date
Open Until Filled Yes
Special Instructions to Applicants
Additional Information

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents