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Administrative Assistant II & Test Proctor (10 Month Position)

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Posting Details

Title Details

FLSA Non-Exempt

Position Summary Information

PositionTitle Administrative Assistant II & Test Proctor (10 Month Position)
Job Description Summary

The Administrative Assistant II/Test Proctor (AATP) is a team member in the OSA within the Division of Student Affairs and serves as a liaison for the Office of Student Accommodations for faculty, staff, students, and their families. He/she provides information about the testing accommodations process and about the general services of the office.

The AATP reports directly to the Associate Director of Student Accommodations and is responsible for coordinating the exam calendar and managing the proctoring schedules. In addition, the AATP is responsible for administering course exams with approved accommodations to students with disabilities. Most exams are administered during the day in the Student Accommodations Testing Center, however some exams may be scheduled during the early evening hours, and requiring coverage by the AATP.

This is a 10-month full-time position and requires a flexible schedule.

Required Qualification Summary

Associates degree or higher preferred; high school diploma or equivalent required.

Experience as a test proctor is preferred.

Experience with MS Office; word processing, e-mail, and internet.

Knowledge of and use of computers and peripheral equipment.

Experience with basic office/clerical tasks, record keeping, and filing techniques.

Must be able to effectively communicate with students and faculty and possess excellent customer service skills.

Finalist will be required to successfully pass a background check.


Preferred Qualification Summary
Physical Demands

No or very limited physical effort required.

Essential Duties

Administrative Responsibilities:

Responsible for scheduling student appointments on an ongoing basis.

Perform general office tasks such as, answering the telephone, taking messages, replying to emails, , responding to requests, and running office related errands.

Draft and send accommodation letters to students annually and to faculty prior to each semester.

Process and file exam request forms, update exam calendar, and manage proctoring schedule.

Maintain OSA student and faculty lists and compile information for OSA reporting.

Receive lecture notes from student note-takers and disseminate to appropriate students.

Manipulate various file formats including Word, PDF, and print/audio files in order to make files more accessible to students.

Operates office machines such as copier, fax machine, shredder, computer and projector.

Maintain confidentiality of student records and testing materials.

Assist with office budgeting, tracking expenses, and reconciling the budget.

Other duties as assigned by the Associate Director of Student Accommodations.

Proctoring Responsibilities:

Proctor exams for students with disabilities using testing accommodations in the Student Accommodations Testing Center. Testing accommodations include, but are not limited to, extended time, separate testing environment, reader, scribe, or use of a computer.

Communicate with faculty to receive and return exams, report student questions, and relay information to students.

Retrieve and return exams daily from the OSA.

Engage in basic trouble shooting and respond to testing and technology issues.

Maintain testing environment by ensuring students are seated in the appropriate location within the Testing Center according to their accommodation, starting and ending individual exams at designated times, and monitoring students during exams for appropriate behaviors and academic honesty.

Responsible for following and articulating Testing Center Guidelines (i.e. no food or drink, no electronic devices, ensure students only have permitted items at their desk).

Contact faculty with student questions during exams as necessary.

Escort students to the restroom when possible.

Sweep off/wipe down desk tops at the end of the shift/day.

Licenses and/or Certifications


Work Setting Work is normally performed in a typical interior/office work environment.
Job Status Full Time
Percent Duty Time 80

Position Details

Posting Number S00238
Reports to (Title) Associate Director of Student Accommodations
Work Schedule 9-5
Position End Date (if temporary)

Posting Details Information

University of the Sciences EEO Statement

The University of the Sciences is an Equal Opportunity Educational Institution/Employer.

Close Date
Open Until Filled Yes
Special Instructions to Applicants
Additional Information

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents